Submit and review
A campaign GM opens Versions and publication and selects Submit latest version for review. Saving ordinary edits does not notify administrators. One submission is allowed for each saved version; later edits create newer versions that may be submitted separately.
Admin > Aces card reviews shows a pending-count badge and a paginated review queue. Open a submission to inspect the submitted front/back, artwork, current shared version and change list. The submitted version is immutable even if its author continues editing.
Accept complete version publishes that entire submitted version, retains a separate shared copy of its portrait/emblem with attribution, and preserves prior versions. Declining retains the current shared version and requires review notes. Stale or repeated decisions are rejected; reload and compare again before resubmitting.
The GM retains the newer campaign draft after adoption. Further submitted updates replace the shared card only after explicit admin acceptance. Existing campaign copies and decks show Update available and remain pinned until the GM deliberately applies/selects the update.
Admins may create shared drafts directly and explicitly Publish latest shared version through Versions and publication. Published decks and replacement selectors show published card content, not an unfinished newer draft. Previously adopted artwork survives removal of the source campaign. If a pending source was removed, the admin can close the unavailable submission with a recorded reason.
Optional review email
Your review email preferences controls only your own admin notification setting. The in-app queue always works, including when email is disabled or unavailable. Enable Email me when a version is submitted for review to use the configured site mail service.
Notices are queued once per submitted version and opted-in admin after a successful transaction. Delivery failures do not undo the submission or publication. Review failed or uncertain deliveries under Admin > Email delivery; no uncertain mutation or delivery is automatically retried.